Account usernames should be based on the user's full name. Valid combinations are the user's initials, first initial + last name, and first name + last initial. For example, user 'Keith Sanders' would be 'ksanders', while 'Dallas N Antley' would be 'dna'. Vanity usernames (ie, 'g8rsrule' or 'slimjim') are not professional and should not be requested. In the event that all common permutations of a person's full name are unavailable, a monotonically increased number should be appended to a permutation. (ie, 'dna', 'dna1', 'dna2'). Such a numeric permutation should be used only as a last resort.

Usernames based on the individual's job/position (ie, 'zoochair') are not appropriate. This functionality may be provided via a mailing alias.

Mailing lists should receive names related to their purpose. For example, an announcement-only mailing list for the Society of Exact Philosophy (SEP) should be named 'sep-announce'. Names, abbreviations, and/or acronyms shorter than 8 characters are not allowed, as this may conflict with a user's account.

Course mailing lists are normally assigned names based on their semester and section number. For example, an ENC1101 course taught in Spring of 2001 with a section number of '1234' would be 's01-1234'. Department-variable courses will be handled on a case-by-case basis, and will usually involve the course designation (ie, ENG4495) in lieu of the section number.

These mailing aliases are usually created to provide generic contact addresses based on job function or title. Like mailing lists, there is no restriction on name length, and any alpha-numeric characters and/or the hyphen (-) are allowed.

Exceptions must be approved by the CLAS Director of Information Technologies and by the UF Office of Public Relations.